Business organizations nowadays have a significant dependence on computers and computer systems. Most of the vital information they require in order to make important corporate decisions and ensure that they can keep up with the expected levels of productivity is sent or received through the Internet, stored in computers and accessed through computer networks. In addition, employees are becoming increasingly multi-taskers and can and need to handle multiple tasks at the same time. As a result, they are sending a corporate email to a client, chatting with a friend through the Instant Messenger and reviewing business documents at the same time. In such a context, business organizations are at serious risk of having somebody accidentally damage or lose their vital and sensitive information.
This is why an ever increasing number of organizations are adopting a privileged access manager service that makes it possible for business owners and managers to establish different clearance levels in relation to users and their power over the company’s IT system. This service makes it possible to distinguish between those users who have access to regular programs and files within the network and those who have access as well to view, review or modify more sophisticated files or software programs, in most cases that deal with the accounting and management areas of the company. Thus, through a privileged access manager it is easy to determine who has access to certain documents and who has not.
A privileged access manager also makes it possible to enable somebody in the company apart from the administrator to make changes to the clearance level a certain user or computer has because he is allowed to do so. This can be particularly useful in companies that do not have an in house administrator but that still need to manage certain IT administrator issues on a daily basis. It is worth noticing that these changes that this pseudo administrator does are all monitored by the privileged access manager and, as a result, the whole integrity of the company’s IT system is not compromised. In fact, if he or somebody else ever tries to violate the system or gain access to a document or program above his clearance level, that misuse or abusive attitude is registered by the system.
One of the most important advantages of a privileged access manager system is that it can be pre programmed so that the software asks for changes in all or in part of the passwords used within the system at regular intervals.